Beguiled Report Handling Procedure
Terms
A report is a communication from an individual to Beguiled regarding an interaction that violates, or may violate, Beguiled event policies.

The ConCom (convention committee) is an abbreviated name for the Beguiled board.
The consent team is a separate entity from the ConCom charged with ensuring that everyone involved in a consent-related incident is heard, understood, and supported. The consent team does not make decisions about what actions should be taken after an incident.

A conflict of interest occurs when someone who would normally handle a report is faced with a report involving themselves or someone with whom they have close personal ties. In this case the person is said to be in conflict and cannot be involved in the handling of that report.


How To Submit a Report
Anyone may submit a report to Beguiled involving possible violations of Beguiled event policies. The best method of doing so depends on the timing and nature of the report.

At The Convention
If an incident happens during the event, the best way to report is in person. For consent-related reports, you can approach a member of the consent team directly and ask for assistance; they are recognizable by their green lined badges and consent team ribbon. You can
also approach a member of ConCom (purple lined badges) or go to the 5th Floor Consuite and ask to speak to someone on the consent team. You do not have to provide any details about why you are asking nor should any be requested at this point. The person you ask will locate an on- duty consent team member and either escort you to them or have them meet you in whatever location you designate. You can also use the Beguiled Discord Server to contact consent team and/or ConCom. If you prefer, you can use email to make the initial report, but the response time will be much longer.
For other types of policy violations, the best way to report is to go to a member of ConCom and let them know that you wish to report a policy violation. You can also use the Beguiled Discord Server to find ConCom during the event. Email is an option, but it will take longer to get a response because we aren’t able to check email frequently during the event.


Before or After The Event
Before the event starts or once the event is over, the best way to submit a report is via email. To
report a consent incident that occurred at the event, email
[email protected] . This email address goes directly to the consent team lead and is not copied to anyone on the ConCom.


You can submit a report to [email protected] for issues not involving a consent incident that occurred at the event. This address is used for reports such as:
   • Privacy or safety concerns either before, during, or after the event
   • Consent incidents that happened outside of Beguiled involving known or potential attendees.
   • Other interpersonal issues that may not rise to the level of a consent incident
Please be aware that members of the ConCom (but not the consent team) will be able to view emails sent to
[email protected] or [email protected] . If your report involves someone in event leadership, use [email protected] and the consent 
team lead will engage the appropriate people to handle the report.

Required Information
In order to be actionable, a report must contain at least basic information:
   • The scene name(s) of the people involved in the incident and contact emails if known
   • A reasonably detailed recounting of the incident as it occurred.
   • Some means of contacting the person reporting the incident
If you are reporting an incident that happened between other people, please also describe your relationship to the people involved, if any (e.g. close friend, acquaintance, play partner, spouse, significant other, paramour/metamour, total stranger) and whether you were a witness to the
incident or not. We reserve the right to decline to process reports that are not based on direct observation of an incident (for example, “My friend X told me that Y violated Z’s consent” — though we would likely contact Z regardless to make sure they’re okay).

Anonymous Reports
Anonymous reports are virtually impossible to resolve in any meaningful way, so it is the policy of Beguiled not to accept or act on anonymous reports.

Reports Involving ConCom or Consent Team members
When a ConCom member has a conflict of interest involving a report, that ConCom member must recuse themselves from all decisions involving the report and is not permitted to access the details of the report, including the identity of the reporting person. **
When a member of the consent team has a conflict of interest involving a report, that team member is not permitted to take part in the handling of the report or to access information about the report.
In an extraordinary case where a report creates a conflict of interest for majority of the ConCom, the ConCom may request that another event’s ConCom handle the report to assure objectivity. If a report creates a conflict of interest for the entire consent team, Beguiled may request that
another event’s ConCom, or an external consent-resolution organization, handle the report to assure objectivity.

Report Handling
Consent incident reports involving events that took place at Beguiled are handled directly by the consent team. The consent team will:
   1. Ensure that everyone involved is safe and supported
   2. Interview the individuals involved in the incident and any direct witnesses to determine
       as best they can what happened
   3. Submit a report to the ConCom summarizing the information obtained

The consent team’s report is then reviewed by the ConCom, who are solely responsible for deciding whether corrective action is warranted and what actions are appropriate to the situation. Reports involving privacy, harassment, consent incidents not occurring at Beguiled, and other
matters are handled by the Beguiled ConCom, possibly with the assistance of the consent team. In such cases, the following process applies:
   1. The ConCom designates a person to manage the incident report (report manager).
   2. The report manager contacts everyone involved in the reported incident to take their statement as to what happened.
   3. The report manager reports back to the ConCom with the facts as outlined by the various statements.
   4. The ConCom decides what actions to take, if any, in response. The ConCom has final say as to if something has been a violation of con rules.

Some incidents may by their nature require us to deviate from our usual process, in which case we will do what seems to make sense for that incident. Our default is to follow our process as outlined. Neither the consent team nor the ConCom will interview or take a statement from anyone who does not consent to that interaction. The consent team is never tasked with drawing conclusions or making recommendations when handling a report. In the case of reports made by a third party, the consent team will first check with the individual(s) about whom the third party is worried to see if they are ok and whether they agree a violation may have occurred. After speaking with the subject(s) of the report, the third party will
be notified that the consent team has done so, however no further details (including the decision whether or not to proceed) will be shared unless the subject of the report has requested differently.

Communication

While a report is being reviewed and processed, someone in the group responsible for handling the report will be a designated reporting contact for the report. The reporting contact is responsible for communicating regularly with the reporting party to provide status and answer any questions about the process. When the ConCom reaches a decision on the report, the reporting contact communicates directly with the reporting party to convey what was decided and what action(s) will be taken. The ConCom, at its discretion, may inform other event ConComs about consent-related incidents and their resolutions.

Privacy
All reports are considered to be sensitive in nature. Except for summarized reports to other ConComs as described below, details of a report are not released to others who are not directly working on the report, except with the consent of those involved in the report. The identity of the person reporting is treated as confidential and only disclosed to those with a need to know.
Note: When handling a consent incident report, the consent team will necessarily have to describe to the person accused the general nature of the incident, which may give the accused sufficient information to deduce the identity of the reporting person. Neither the consent team nor the ConCom will ever confirm or deny anyone’s guess as to who has filed a report or disclose the identity of a reporting person.
When an incident has potential to affect other events, Beguiled will generally inform other recreational hypnosis events about that incident. The report takes the form of an email to the ConCom of those events which includes the scene name of the person found to have violated policy, the nature of the policy violation, and the action(s) taken by Beguiled in response. Other details may be provided at the other event’s request but will not include the identity of the reporting person. In cases where someone is accused of a consent violation but cleared, Beguiled may communicate that information to other event ConComs to offset any reputation damage that may have been done to the person(s) accused.

Resulting Actions
Repercussions will be based on the violation in question, as well as well as any prior violations by, or issues with, the person(s) in question.
   1) Repercussions that may result from a rules or consent violation include, but are not limited to:
     A) A conversation or lesson about consent basics (and/or other topics relevant to the issue reported)
     B) An official warning
     C) Attendance Restrictions (described below)
     D) Immediate Removal from the event;
        i) Any failure to follow these rules will result in potential removal from the convention without refund.
        ii) If removed or banned from the conference after a ticket is purchased, no refund will be issued, no exception.
     E) A ban from attending or teaching at the con for a specific period of time, including permanently.
   2) The ConCom shall choose repercussions that match the severity and frequency of the found violations.
   3) Beguiled works to maintain a close working relationship with other hypnokink conventions. Accordingly, unless the person           whose consent was violated requests it not be shared, the ConCom may share the fact that an individual was reported for a           consent violation, as well as the imposed repercussions, with the committees/chairs of those cons, and with groups local to           the individual in question. The ConCom may also post a statement if the situation is severe enough, though in such cases               the ConCom will consult with the person or persons whose consent was violated to gain their consent and to assist with                 maintaining anonymity if requested.
     A) Beguiled may elect to uphold bans from other conferences.

Attendance Restrictions
   1) Restricted class attendance
      A) This restriction can be imposed on any attendee to keep someone from attending specific classes or evening events to                   ensure the comfort of other attendees
      B) Those placed under this restriction will have their screen name on a list of restricted persons given to the presenter for                   the class(es) that they are restricted from attending.
      C) If someone who is restricted knowingly attempts to attend the restricted class, they will be removed from the conference.
   2) Volunteer Restriction or Ban
      A) Volunteering is an additional privilege - because volunteers receive perks and are given extra responsibilities and act as                   the face of the conference, one’s ability to volunteer with the con can be revoked or restricted even without official reports.
   3) Presenting Restriction or Ban
     A) Presenting is an additional privilege. Presenters are teachers and are seen as role models, thus one’s ability to present                    classes with demos or at all can be revoked or restricted regardless of whether official reports are made.
   4) Restricted Play
      A) In some cases the ConCom may decide that a person may only play with other attendees if negotiations are done in front               of a dungeon monitor.
         i) Those placed under this type of restriction will need to consent to allowing disclosure of their restricted status to ensure                 that the rules of their con attendance are being followed.
         ii) People with this type of restriction will have something added to their badge as an identifier.
      B) ConCom may also bar a person from public play in the public play spaces.
   5) Restricted Interpersonal Interactions
      A) A person may also be barred from approaching or communicating with the offended person(s) for the remainder of the                event.
   6) Required Classes or Coaching
      A) A person may be required to attend specific classes or to receive mandatory coaching relevant to the offense.
   7) Other
      A) Every situation is different and people’s needs are different. The ConCom reserves the ability to impose other restrictions as necessary to ensure the safety of attendees and compliance with hotel rules.

Bans and Returning to Con
   1) A ban can be temporary or lifetime and the amount of time and other details of the ban will be shared with the person                   being banned.
   2) In the event of a temporary ban, at the end of the ban, the banned person can request to return to the event. The end of a           temporary ban and request to return does not mean that a second chance will be granted.
      A) When such a request is made, the injured party(s) will be contacted by a member of ConCom or Consent Team and asked               for their input about the banned person’s potential return.
         i) These communications are not binding, but serve to provide injured parties a continued voice and to assist in our                            decision making process.
      B) A person requesting to return must not have had other issues during the time of the ban and must show that they have                reflected on the cause of their ban. They may also be asked to in some way prove that they have changed in the ways they            claim.
      C) A person returning from a ban may be subject to attendance restrictions upon return.
   3) The ConCom reserves the ability to extend or renew bans if information is presented by another event /con or further                    reports are ubstantiated showing that the banned person has continued to behave inappropriately.